Facilities Procurement & Contract Management Officer – Warba Insurance & Reinsurance

Job Summary:

Responsible for coordinating the procurement of facilities-related goods and services and supporting the full lifecycle of supplier and service-provider contracts. Work with the HR / Facilities team to understand operational requirements, identify suitable suppliers, obtain and evaluate quotations, prepare procurement recommendations, issue purchase orders, and follow deliveries through to completion and acceptance. Also maintain the facilities contract register, monitor contract values, expiry dates, renewal periods, supplier obligations, key performance indicators, administration and service-level agreements. Maintain accurate records, follow approved procurement controls, and address supplier-performance issues, manage costs, reduce commercial and operational risks, and maintain reliable workplace services.

Key Responsibilities:

• Confirm requirements with HR and Facilities for services, maintenance contracts, equipment, consumables and spares.
• Identify alternative suppliers to strengthen competition, continuity and value.
• Prepare requests for quotations, requests for proposals, tender documents, and other procurement documentation.
• Negotiate prices, payment terms, delivery and warranties within approved authority levels
• Monitor expiries and coordinate renewals, extensions, variations, re-tendering or termination
• Ensure suppliers start work only with a contract, purchase order and required approvals
• Monitor supplier performance against SLAs and KPIs and address underperformance with the Facilities Team Leader
• Give clear, timely updates on procurement progress, renewals, risks and decisions required
• Keep procurement and contract trackers current so management sees commitments, delays and renewals
• Highlight unusual price changes, repeated emergency purchases and contract overspending

Job Details

Preferred Candidate

Suite de l’annonce…