Tender Coordinator – Pharmaceutical – Mohamed N. Al Hajery and Sons Co. LTD

Responsible for coordinating all aspects of tender processes and government relations procedures, especially

within the Central Medical Store, ensuring compliance, efficient communication, and the timely execution of

duties across the pharmaceutical division.

Key Roles and Responsibilities

Policies and Procedures

▪ Implement the Healthcare Division’s set policies and procedures and comply with Mohamed Naser Al –

Hajery & Son’s other policies.

Tender & Government Affairs Coordinator Activities

Documentation and Compliance

▪ Gather all necessary documentation for tender processes and government relations, ensuring

thorough understanding and adherence to required procedures.

▪ Conduct detailed checks of invoices and items before delivery to the warehouse, ensuring all

documents and items are accurately accounted for and meet quality standards .

Departmental Coordination

▪ Share critical information and deadlines with relevant departments, following up to guarantee timely

and complete submissions.

▪ Serve as a liaison between the contracts team and the central medical stores, facilitating effective and

transparent communication .

▪ Bridge communication between the tender team and the stock-keeping systems of pharmaceutical

suppliers, ensuring timely updates on needed quantities .

Stakeholder Engagement

▪ Establish and maintain rapport with relevant government institutions and officials to advance the

company’s interests effectively .

▪ Utilize public relations skills to inquire about declined quotations and strategize improvements for

future proposals.

Operational Monitoring and Negotiation

▪ Keep a close eye on the status of tenders, quotations, and any related discrepancies, promptly

addressing and resolving any issues .

▪ Regularly negotiate and follow up on all activities in the Central Medical Store (CMS), ensuring smooth

progress and compliance with established standards.

▪ Monitor all files and provide daily updates to the Commercial Manager on statuses and any emerging

issues within CMS .

Supply Chain and Inventory Tracking

▪ Gain access to and utilize the supply chain sheet to track the status and location of each item, ensuring

clear visibility and timely management of supplies .

Job Details

Preferred Candidate

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