Executive Office Assistant/ Governance & PMO Coordinator – Career Hunters

Reporting To: General Manager / Executive Partner

Department: Executive Office

Job Summary:

To support the General Manager and the Executive Office in implementing strategic and operational plans, ensuring the execution of projects and tasks according to approved timelines, while adhering to quality and corporate governance systems.

Acts as a coordination hub between executive departments and provides direct assistance to the General Manager in daily follow-up, client reception, meeting organization, and performance monitoring.

Duties and Responsibilities

First: Project Management and Executive Follow-up

·        Monitor the implementation of operational plans and strategic programs of the Group according to the approved plan until December 2025.

·        Prepare periodic performance reports (weekly / monthly / quarterly) in line with approved Key Performance Indicators (KPIs).

·        Track and document the implementation of Executive Office decisions within the digital governance system (Odoo).

·        Supervise project and task tracking using project management tools (MS Project / Asana / Odoo / Monday).

·        Coordinate between Executive Office departments (Legal – Finance – Business Development – Collection – Quality).

Second: Executive and Administrative Support

·        Organize the General Manager’s agenda and periodic meetings with department heads.

·        Prepare meeting minutes and follow up on the implementation of action items.

·        Receive clients and key investors, ensuring their files and meeting schedules are prepared in advance.

·        Communicate with departments to prepare proposals, contracts, and presentations.

·        Prepare concise executive briefs on high-priority projects and files.

Third: Governance and Institutional Quality

·        Ensure departmental compliance with ISO 9001 and ISO 31000 standards for quality and risk management.

·        Support the Governance and Leadership Planning Committee in preparing compliance and audit reports.

·        Coordinate with the Quality Control Unit to input performance indicators into the digital system.

·        Review operational forms and procedures to ensure institutional integration.

·        Fourth: Communications and Public Relations

·        Prepare official correspondence and presentations for the Executive Office.

·        Oversee media coordination and official appearances of the General Manager when required.

·        Coordinate with the Public Relations and Events Department regarding meetings and official functions

Job Details

Preferred Candidate

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