Receptionist & HR Support

Job Purpose

To provide professional front-desk and administrative support while assisting the Human Resources function in daily operations, including attendance and payroll-related reporting, recruitment coordination, employee communication, administrative logistics, and support for government-relations activities.

Key Responsibilities

1) Front Desk & Reception

• Welcome visitors, clients, candidates, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and inquiries appropriately.
• Manage the reception area and ensure it is organized, presentable, and functional at all times.
• Receive, record, and distribute incoming mail, documents, and courier deliveries.
• Coordinate meeting room bookings and visitor access as required.

2) HR Administration & Payroll Support

• Maintain daily attendance records and assist in preparing attendance-related reports for payroll processing.
• Support the HR team in compiling timesheets, leave records, lateness, absences, and other payroll-related data.
• Assist in updating employee records, HR files, and administrative databases.
• Prepare and draft internal HR documents, employee letters, and company circulars/announcements as requested.
• Support onboarding documentation and joining formalities for new employees.
• Ensure employee records and documentation are properly organized and maintained.

3) Recruitment Support

• Coordinate recruitment activities in line with hiring requirements and HR instructions.
• Review applications and conduct initial phone screenings, and interview scheduling for shortlisted candidates.
• Schedule and coordinate candidate interviews with hiring managers and relevant stakeholders.
• Participate in initial candidate interviews when required.
• Assist in drafting and preparing job offers, and recruitment-related documentation.
• Maintain recruitment trackers and candidate status updates.
• Coordinate communication with candidates throughout the hiring process.

4) Government Relations Coordination Support

• Support the preparation, organization, and follow-up of documents related to government and employee official processing.
• Coordinate with the Government Relations/PRO function regarding employee-related documentation, applications, renewals, and approvals as required.
• Maintain records and trackers for employee official documents and related administrative requirements.
• Assist in collecting and organizing supporting documents for official submissions when needed.

5) Administrative & Office Support

• Arrange and coordinate business travel bookings, including airline tickets, hotel reservations, transportation, and related logistics.
• Support the planning and coordination of business meetings, events, and company functions.
• Assist in preparing meeting schedules, confirmations, and administrative arrangements.
• Coordinate office supplies and support general office administration as needed.
• Provide general clerical and administrative support to HR and management when required.

Job Details

Preferred Candidate

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