Executive Assistant

This role is responsible for ensuring effective office communication, handling inquiries, and performing a variety of administrative tasks to support the smooth operation of the office.

Duties & Responsibilities:

• Serve as a key point of contact between executives and internal/external stakeholders, ensuring professional, timely, and accurate communication.
• Deliver seamless support to executive leadership by managing schedules, appointments, communications, venue reservations, and travel arrangements.
• Manage sensitive information with discretion, maintaining a high level of trust and integrity in all interactions and documentation.
• Organize and maintain files, reports, and records, both digitally and physically, ensuring they are current, secure, and easily accessible.
• Handle mail distribution and ensure timely delivery/collection of incoming and outgoing mail. Track, record, and maintain the document control for day-to-day outgoing mail. Prioritize incoming requests and follow up as needed. 
• Manage office supplies, ensuring inventory levels and timely reordering to prevent shortages. Handle petty cash, emergency funds, and other small financial transactions, ensuring accurate records and timely reconciliations.
• Coordinate with external vendors/facilities management for office repairs/ maintenance. Facilitate office equipment setup and ensure all tools are fully functional, while managing requisitions for consumables to support daily operations.

Job Details

Preferred Candidate

Suite de l’annonce…