Receptionist - Mina Abdallah - Gulf Cryo

Below are main tasks:

Handle incoming and outgoing mail and courier deliveries; notify recipients.
Coordinate travel arrangements and prepare itineraries.
Maintain office supplies inventory and place orders when stock is low.
Coordinate travel arrangements and prepare itineraries, and hotel bookings
Maintain printings in coordination with procurement team
Greet visitors and clients.
Answer, screen, and transfer incoming phone calls.
Direct visitors to the correct person/department.
Prepare, format, and proofread documents, letters, reports, and presentations.
File management: create, organize, archive, and retrieve physical and electronic files.
Process invoices, expense forms, purchase orders, and basic bookkeeping tasks or forwarding to finance.
Responding to and being prepared for all external requests, such as directions, maps etc
Maintain and communicate an up-to-date employee extension list, emergency contact list etc
Receiving courier packages, checking documentation, and notifying employees of package arrival
Assisting in shipment sending as requested, including document creation, courier booking, tracking, and arrival notification to the appropriate employee
Support the HR Department on alternative duties when requested such employees’ events
Ensuring that the Front Office area remains professional and presentable

Job Details