Administrative Assistant

Overview: The Administrative Assistant is responsible for providing comprehensive administrative and clerical support to the department, ensuring efficient documentation, communication, and office management.

Key responsibilities include:

• Carries out normal secretarial duties in the form of taking dictation, operating PC for typing, preparing memos/tabulations, emails, reports and correspondence for supervisor’s signature, checking the business languages, spelling, punctuation and grammar.
• Receives correspondence involves registering and distributing the same to appropriate recipient, using discretion if required and ensuring that out-going mail is dispatched promptly with correct distribution list both manual and electronic.
• Organizes and maintains a filing system for the team and follows up to ensure efficiency and security.
• Provide information and receive information concerning matters related to the team, as well as taking messages including all necessary details.
• Keeps an inventory of all stationery, controls its issue and re-orders when required to maintain stock as required.
• Processes documents, such as, overtime, NWA, travel time, salary allocation, time sheets, leave forms and all related calculations through the Company’s computer system.
• Performs other related duties, such as furnishing information as required and take notes, operating ECM, keeping leave schedules, ensuring that office is kept clean and tidy and arranging for office equipment repairs and ensuring HSE rules and regulations.

Requirements:

• Educational Qualification: Secondary school and two (2) years Diploma
• Experience: 4 continuous years in the relevant field
• Residency Status: Article 18 (Transferable)
• Immediate Joiner/ Flexible to working conditions – Shift Basis

Job Details

Preferred Candidate

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