Executive Secretary

The Executive Secretary plays a pivotal role in ensuring the smooth operation of the executive office within a private sector company in Kuwait. This position requires a highly organized and proactive individual who can manage various administrative tasks, support executive leadership, and facilitate communication across departments. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail, making them an invaluable asset to the organization.

Responsibilities:

1. Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
3. Act as a liaison between the executive and internal/external stakeholders, ensuring effective communication.
4. Maintain and organize files, documents, and records in a systematic manner for easy retrieval.
5. Coordinate and support special projects and initiatives as directed by the executive.
6. Handle confidential information with discretion and maintain the highest level of confidentiality.
7. Assist in the preparation of budgets and financial reports as needed.
8. Monitor office supplies and place orders to ensure the executive office is well-equipped.
9. Conduct research and compile data to support decision-making processes.
10. Provide administrative support to other departments as required, fostering a collaborative work environment.

Preferred Candidate:

1. Proven experience as an executive secretary or similar administrative role.
2. Exceptional organizational and time management skills.
3. Strong verbal and written communication abilities.
4. Proficiency in office software, including MS Office Suite and project management tools.
5. Ability to work independently and as part of a team.
6. High level of professionalism and integrity.
7. Adaptability to changing priorities and deadlines.
8. Fluency in English; knowledge of Arabic is a plus.
9. Strong problem-solving skills and attention to detail.
10. Ability to handle multiple tasks simultaneously in a fast-paced environment.

Job Details

Preferred Candidate

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