Executive Secretary

- Prepare correspondence with clients/suppliers and principles.
- Receive fax, emails and distribution to concerned staff of department.
- Provide secretarial, clerical and administrative support to other team member of department.
- Attend customer telephone calls, prepare and distribute meeting notes.
- Prepare and submit DSRS, attendance report, contract reviews for obtaining budget approvals for taking orders in hand.
- Arrange meeting, hotel and travel reservations for department personnel.
- Handle petty cash and reconcile local petty cash purchases on weekly basis with accounts department.
- Coordinate with various departments for smooth functioning of the department.
- Coordinate with sales department and Provide support on tender related activities.
- Obtain competitive quotes from principals and alternate suppliers.
- Check the bank guarantee to be used for enquiry and prepare costing sheet with relevant input.
- Prepare quotation for enquiry with necessary supporting documents and procure approval from department Manager.
- Prepare sales order and contract terms, arrange Bank guarantee, process sales order and coordinate order placement with procurement department.
- Compile and analyze sales figures of all department.
- Ensure an efficient tracking systems of all event paper work.
Job Details
Posted Date: | 2025-01-23 |
Job Location: | Kuwait – Al Kuwait |
Job Role: | Secretarial |
Company Industry: | Healthcare, other |